Stop chasing data. Start collecting it.

If you've ever tried to collect sustainability data, compliance documents, product, or material specs from your supply chain, you know the struggle. The data you need for reporting is spread across hundreds of direct suppliers, and getting it involves endless email chains and messy spreadsheets.

Today, that changes.

We’re thrilled to announce the launch of Supplier Data Collection - a powerful new feature in the Circularise platform. It’s designed to give you a direct line to your suppliers to collect and validate essential data, and seamlessly integrate it into your existing digital product passports and chain of custody records.

Why we built Supplier Data Collection

Our customers have always relied on Circularise for secure supply chain traceability. But as regulatory demands grew, they faced a new challenge: how to get reliable product and batch-level data from hundreds of suppliers efficiently.

Collecting this data often meant:

• Endless email back and forth with suppliers who all respond differently
• Excel chaos with multiple formats, missing units, and outdated documents
• Difficulty consolidating data for compliance and sustainability reporting
• Strained supplier relationships when requests piled up

That is why we built Supplier Data Collection — to turn supplier data collection from a bottleneck into a scalable process.

Your new capabilities

Supplier Data Collection gives you a single platform to collect, validate, and manage batch- and product-level supplier data at scale. Here’s a look at what you can now do:

• Product & Batch-level campaigns: Send standardised data requests about entire product lines or specific material batches to hundreds of suppliers at once.
• Centralised portal: Eliminate email and spreadsheet chaos by giving suppliers one easy-to-use place to submit data.
• Response validation: Approve, reject, or request clarifications with comments, creating a clear and auditable dialogue.
• Progress dashboards: Get a real-time overview of who has responded, identify bottlenecks, and send reminders effortlessly.
• Integrated traceability: This is the key. Collected data is automatically added to the item in your inventory, instantly enriching your chain of custody views.

How SDC works in practice

Here’s the three-step process for a collaborative workflow:

1. Create a Campaign: From the new "Data Requests" tab, you create a campaign. Select the products or material batches you want to ask questions about—even batches you've already used with a zero balance. Then, add the data points you need and set a deadline.
2. Suppliers Respond: Your suppliers are notified and can easily enter the requested information and upload documents in a centralised portal.
3. Approve or Reject: You review their submissions. If everything is correct, you approve it. If something is missing or incorrect, you can reject it with a comment explaining why, allowing your supplier to resubmit.

Once approved, the new data is automatically integrated. It's that simple.

Who’s this for?

Supplier Data Collection is designed for anyone who needs accurate data from their supply chain to do their job.

🌍 Sustainability Director at a Chemical Company

• Use case: Sustainability reportingCollect product-level carbon footprints or batch-specific recycled content data from hundreds of your direct suppliers for your annual report. Use the dashboard to track completion rates and ensure data accuracy.

🚗 Procurement Manager at a Tier 1 Automotive Supplier

• Use case: OEM data fulfilmentRespond to a customer's request by collecting missing performance data for a product family or batch-specific information from your suppliers , even for materials received months ago.

🧾 Compliance Coordinator at a Food Manufacturer

• Use case: Supplier certification managementTarget specific segments like organic-certified suppliers to request and validate their certifications. Review incoming documents, flag expired ones, and request updated versions in one place.

🔋 Supply Chain Analyst at a Battery Manufacturer

• Use case: EU Battery Passport readinessManage the complex data collection needed for the EU Battery Passport. Use the approve/reject flow to ensure all data from direct suppliers is accurate before exporting it for your reporting tools.

🚘 Supply Chain Analyst at an Automotive OEM

• Use case: Defect investigation & recall management
• Accelerate defect investigations. When a potential recall emerges, instantly launch a data request to the Tier 1 supplier for the suspect component. Collect detailed production records or quality test results for the specific batches involved to rapidly determine the root cause and scope of affected vehicles.

💻 Supply Chain Analyst at an Electronics OEM

• Use case: Conflict minerals & RoHS complianceStreamline conflict minerals reporting by requesting CMRT data (including smelter names and locations) from all component suppliers. Track who has provided complete data and prioritize follow-ups.

✈️ Supply Chain Analyst at an Aerospace & Defense OEM

• Use case: Flight-critical component auditsPrepare for regulatory audits by collecting missing quality certifications, heat lot numbers, and mill certificates for flight-critical components—including for batches that have already been fully consumed.

What to expect in the next releases

This release is the foundation. Based on your feedback, here’s a preview of the powerful capabilities we are actively developing:

• Company/site-level data requests: Request information from your suppliers about their overall company or a specific manufacturing site's performance and certifications.
• Multi-tier requests (forwarding & cascading): Enable your direct suppliers to securely forward relevant data requests upstream, giving you true multi-tier visibility into your value chain.
• External supplier requests with AI chatbot ⏳: Allow suppliers to respond easily via email, with our AI chatbot handling the data parsing to dramatically reduce friction and increase response rates.

Why Circularise

Your partner for supply chain resilience, sustainability, and growth.

We do not just provide software. Circularise offers expert guidance and a partnership ecosystem designed for your success, from seamless transition to scaling global operations.

• Proven implementation methodology: Our detailed onboarding plans, milestone tracking, and risk management help you go live in weeks, not months.
• Built for multinational and SME success: Our platform and support adapt to your goals, whether you're a global enterprise or an SME.
• Expert support and partnership network: Get dedicated assistance and access to our partnership program to pass audits and build supply chain resilience, while ensuring your team is fully trained and supported.

Try Supplier Data Collection today

With Circularise, you are not just adopting a tool. You are choosing a trusted partner committed to making supplier data collection seamless, compliant, and scalable.

Set up a demo to see Supplier Data Collection in action: https://www.circularise.com/contact